Job Costs And Purchase Orders
Raise purchase orders from the job, file receipts, and see real costs against what you quoted. Every penny stays tied to the work.
What It Is
Job Costs And Purchase Orders is how Total Tradesmen keeps supplier spend and materials on the same record as the quote, schedule and invoice. You know where money went, and whether the job still made sense.
Supplier Directory
Contacts, part numbers and pricing in one searchable directory. Find what you need on site or in the office without flipping through old invoices.
Purchase Orders
Raise purchase orders from a job and send them to suppliers. Costs stay tied to the right job so margins stay honest and deliveries have a clear reference.
- Order from the job you are working
- Keep expected lines and delivery notes with that site
- Close the loop when goods arrive
Receipt Upload And OCR
Photograph a receipt and AI reads the details and logs it for you. Less typing, fewer lost slips, and the cost still lands on the correct job.
Job Cost Tracking
See parts, materials and time against each job. Spot your most profitable work and price the next job with confidence instead of guesswork.
AI Supplier Search
Describe what you need and let AI search your supplier records for the best match. Faster than a catalogue when you are already on site.
How It Fits With Accounts
Job costs tell the field story. Xero still handles the books when you send invoices through. See connecting job software to Xero for the accounts side.
Why Trades Use It
Busy weeks can still lose money when materials never meet the job record. POs and cost tracking stop carrier bag accounting and underquoted repeats.
Practical walkthrough: how to track job costs and purchase orders.
Questions people usually ask
Straight answers about this feature.
Do I need a purchase order for every small part?
No. Use POs for special orders and meaningful spend. Still log important costs on the job even when you skip a formal PO.
Can receipts go on the job from a phone?
Yes. Photograph the receipt on site, let OCR capture the details, and keep it with that job.
Does this replace Xero?
No. It keeps field costs and POs with the job. Xero remains your accounts system when you connect invoicing.