Quick Job Creation
Fill in only the essentials and create a job in seconds. Add detail later, or send the form to your customer to complete.
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HV
Every feature on every plan.
Everything You Need. One Platform.
Jobs, quotes, invoicing, AI, suppliers, and your team. Every feature on every plan from day one.
No hidden add-ons
UK hosted
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30 Day Free Trial. No Contracts. Cancel Anytime.
The platform
What You Get
Nine areas and one subscription. The same powerful toolkit whether you are solo or scaling up.
- Job Management
- Customer Experience
- Payments and Invoicing
- Suppliers
- AI Tools
- Planning
- Team Management
- Branding
- Integrations
Job management
Every Job Under Control
From the moment you create a job to the moment it is signed off, everything stays in the right place with the right person at the right time.
Full Job Records
Notes, photos, parts, time, and engineer comments live on one job. A complete record that protects you when it matters.
Live Job Tracking
See where every job sits in your workflow at a glance. Filter by status, engineer, or date and find anything instantly.
Job Locking
When an engineer opens a job it locks for everyone else. Others get a clear message and can request access, so work is never overwritten.
Contractor Job Sharing
Send a job to a contractor in seconds. They accept or decline, then see exactly what they need to finish the work.
Customer Form Sharing
Send the job form to your customer so they can complete it themselves. Your engineers save time on every job you create.
Every feature here is on your trial from day one.
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Customer experience
Your Customers Feel Looked After at Every Step
From the first quote to the final sign off, every interaction stays smooth and professional, and your brand shows through at every touchpoint.
Forms library
Gas safety, certificates, and trade-specific forms in one mobile list. Open the right document for the job in seconds.
See The Customer Experience Free
Quote Approval Links
Send a link so customers can view and approve their quote. No account and no app. They tap approve and you are booked in.
Customer Date Selection
Offer the slots you are free and let customers pick what suits them. When they choose, the approved quote becomes a job automatically.
Customer Comments on Quotes
Customers can add notes or questions when they respond. You see the full picture before you arrive on site.
Work Approval and Sign Off
When the job is done, your customer confirms completion and can leave a comment. Clear for both sides and built for trust.
Review Request Links
Send a direct link to Google or Trustpilot as soon as a job closes. Grow reviews without extra chasing.
Email Tracking
See when a customer opens an email so you know if a quote has been read before you follow up. Calls stay timely and confident.
Payments and cash flow
Get Paid Faster.
Get Paid Faster.
Chase Less.
Branded invoices, Stripe card payments, and live payment status in one workflow.
Connect your own Stripe account, send invoices that look like your business, and turn approved quotes into bills the moment work is done. Customers pay online and you always know what is outstanding.
Pay Online
Your Branding
Live Status
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Stripe Connect Payments
Use your own Stripe account for card payments inside Total Tradesmen. Money lands with you at Stripe rates with nothing extra added by us.
Branded Invoices
Your name, logo, and contact details on every invoice. Send from the platform with a payment link so customers can pay in minutes.
Payment Tracking
See what is paid and what is still open. Follow up on overdue items in a click instead of digging through email threads.
Quotes to Invoices
When a job is complete, convert an approved quote into an invoice in seconds. No retyping, fewer mistakes, less admin.
Turn quotes into paid invoices without leaving the app.
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Suppliers and costs
Every Penny Tracked. Every Receipt Filed.
Supplier relationships and job costs stay in one place so you always know where your money is going.
Supplier Directory
Contacts, part numbers, and pricing in one searchable directory. Find what you need on site or in the office in seconds.
Purchase Orders
Raise purchase orders from a job and send them to suppliers. Costs stay tied to the right job so margins stay honest.
Receipt Upload and OCR
Photograph a receipt and our AI reads the details and logs it for you. Less typing and fewer lost slips of paper.
Job Cost Tracking
See parts, materials, and time against each job. Spot your most profitable work and price the next job with confidence.
Invoice Upload to Xero
Send job invoices into Xero in one action. Your accounts stay current without endless paperwork chasing.
AI Supplier Search
Describe what you need and let AI search your supplier records for the best match. Faster than flipping through catalogues.
Put jobs, costs, and suppliers on one screen.
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Artificial intelligence
AI Features
Less Time Typing. More Time Doing.
AI handles the slow parts of the day. Voice to job, smart estimates, receipt reading, and supplier search so you stay focused on the work itself.
Voice Job Input
Dictate job details when your hands are full. AI turns speech into a structured job record without a keyboard on site.
Time and Parts Estimates
Describe the job and get suggested duration and likely parts. A stronger starting point for every quote you send.
OCR Receipt Reading
Snap a receipt and AI captures supplier, lines, and totals. Filed in seconds with almost no manual entry.
Smart Job Summaries
AI combines notes, status, and customer comments into a clear summary for invoices or your records.
AI Supplier Search
Say what you need and AI searches your supplier data for the best match. Quicker than a catalogue and sharper than plain keywords.
AI Job Completion Notes
Jot a few words about what you did and AI drafts full engineer notes, ready to go on the invoice the same day.
AI is included on every plan. No bolt ons.
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Planning and scheduling
Planning and Scheduling
Your Whole Day Planned in Seconds.
Jobs on a map, smarter routes, and a calendar that stays accurate without notepads or endless messages to see who is where.
Every active job on the map so you can plan coverage, routes, and the day in one view.
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Route optimisation Suggested runs for the day. Less fuel, less dead time.
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Calendar view Drag to reschedule from phone or desk. One honest diary.
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Engineer to do lists Today’s jobs in order, updating live as work lands.
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Live map pins See open work and gaps before they become problems.
Plan routes and your diary in one place. Try it free.
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People and permissions
Team Management
Keep everyone aligned from a solo engineer to a large crew. Clear permissions and live data so you lead without hovering over every task.
Assign fast
Give the job to the right engineer or subcontractor from your phone. They get exactly what they need to start.
Invite Your Team, Start FreeRole Based Permissions
Choose exactly what each person can see and do. Admins see everything, engineers focus on their own jobs, and sensitive data stays controlled.
Timesheets
Hours logged on the job roll into weekly reports without chasing paperwork across the team.
Working Patterns
Set hours, days off, and on call rules per engineer. Scheduling and notifications respect what you defined.
Contractor Network
Bring trusted contractors into the same workflow. Send jobs and track progress like any other member of the team.
Job Locking Protection
One active editor per job. Everyone else sees a clear message and can wait or return when the job is free.
Performance Reporting
Jobs closed, hours worked, and bottlenecks in one view so decisions come from the numbers, not guesswork.
Add engineers and contractors without per seat surprises.
Grow Your Team On A Trial
Your brand
White Label Branding
Your Brand on Everything.
Customers deal with your business, not ours. Your name and logo carry through every email, text, invoice, and screen they see.
Branded Emails
Messages send from your domain with your logo. Replies come straight back to you with our name kept out of the thread.
Branded Text Messages
SMS uses your company name so customers always know who reached out.
Branded Invoices
Logo, colours, and contact details on every invoice. Consistent and ready to send from anywhere.
Branded Dashboard
Your logo leads the app so engineers and customers see your business first on every visit.
Connect your stack
Integrations
Works with tools you already run. Plug in payments, accounts, and reviews without ripping out your whole setup overnight.
Stripe
Card payments through your own Stripe account with funds paid directly to you.
Xero
Send invoices and receipt data into Xero so the books stay current with less manual entry.
Trustpilot
Fire review requests straight from a closed job so happy customers can speak up where it helps most.
Google Reviews
Point people to your Google Business profile in one tap right after the work is signed off.
Hook up Stripe, Xero, and reviews in minutes.
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